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Poster Session Preparation

What is a poster session?

A poster session is a form of scholarly communication for presenting information from research, often in the context of professional conferences or seminars.

A typical poster combines text and graphics, mounted to a wall or bulletin board, in a visually attractive presentation.  Some poster sessions use a table to support a free-standing display, and/or may include handouts for the audience.  A professional poster session presents numerous posters at the same time in a large room. The audience walks by the presentations, reviewing from a short distance, stopping to engage with the presenter, if interested.

Commonly, the sponsoring conference, association, or agency establishes guidelines for the appearance of the presented poster, including overall dimensions, components to be included, time-frame for set-up and dismantling, and a specific period during which the presenter must be available at the poster.

Poster sessions combine succinct written communication, effective and appealing graphic display, and verbal skills of the presenter.

Widely used by the scientific community, there is increased use of poster sessions in the social sciences and humanities.

Guides to Preparing a Presentation Poster

Most of the information in these other sites addresses preparation of a scientific poster session.  Posters in the social sciences and humanities may not contain all the elements illustrated here and may be produced on presentation boards instead of full scale posters.  But the principles and guidelines remain the same across all disciplines.

Online Tutorial from University of Leicester
This short tutorial covers the basic elements of preparing a poster session.  Written for a UK audience the tutorial references European paper sizes but the design and layout information applies regardless.

Presentations & Poster Sessions - LibGuide prepared by Sarah Walkowiak at Brandeis University.  This site includes a number of interactive tools that demonstrate spacing and other visual elements of poster sessions.  Includes links to printing companies that prepare full-size posters from your digital file.

Designing Communications for a Poster Fair is a very clear, easy to read and understand guide developed by Pennsylvania State University for the McNairs Scholar Program.  It is linked here with the permission of David Strong.  This website also links to other similar sites.  (Note:  as of October 13, 2008 some of the links on this site are dead).  A PDF version of this guide is available below.

Designing Conference Posters by Colin Purrington at Swarthmore College is also an excellent (and humorous) overall guide.  This guide includes sample templates, for use in PowerPoint, and a bibliography of useful articles.

There are numerous other guides available, both online and in published in journals, detailing proper preparation of a presentation poster.  A Google search for "poster session preparation" or "poster session guidelines" will return more results than you would care to read.

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