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ASU Library Resource Organizer

This Library Guide has been designed for instructors and instructional designers to learn how to create and use the ASU Library Resource Organizer tool in Canvas.

About the Resource Organizer

The Leganto tool, ASU Library Resource Organizer (formerly referred to as "Reading List"), is a service integrated with Canvas that enables you to successfully link and manage course materials. The Resource Organizer to make course materials readily available so your students can easily access read, watch, or listen to the course resources, whether they're available through ASU Library or not!

Benefits:
  • Easily add, edit and delete content
  • Rollover [reuse] organizers, term to term
  • Capture Internet content with CITE IT!
  • Promote Zero Textbook Costs for students
  • Provide stable access to content through library licensed renewals/purchases
  • Course Resource Services staff available to support access
  • Track student engagement with materials through analytics
Process:
  • Add [CITE IT] to Bookmarks Panel 
  • Create resource organizers with materials from ASU Library, the Internet or uploading PDFs
  • Tag individual items to let the library know check-out periods, a print resource needs to electronically available or streamed, etc.
  • Submit your resource organizer as ready for processing with the 'My list is ready' button to verify and request materials from the library. Get your organizer in early... especially videos
  • Communicate with Course Resource Services from inside the Resource Organizer as needed
  • Publishing  the organizer when ASU Library confirms the Resource Organizer

 

Contacts: Course Resource Services

 

Attribution: This library guide was adapted from the University of Sunshine Coast, Leganto: Creating Reading Lists. https://libguides.usc.edu.au/leganto

Watch Dr. Leigh Wolf describe how she uses the resource orgainzer (formerly known as "reading lists") in courses in the Ed.D program at Mary Lou Fulton Teacher's College

Add the Resource Organizer Tool to Canvas Course

The first step is to add the ASU Library Resource Organizer tool to your Canvas course. From your course in Canvas, follow these instructions to enable ASU Library Resource Organizer..

1. Click on Settings in the Canvas course Navigation pane.

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2. In settings, choose the Navigation Menu tab.

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3. Find the 'ASU Library Resource Organizer' from the menu of disabled items.

4. Move ASU Library Reading Lists item to the menu of visible menu items.

5. Click the Save button.

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6. Check to ensure ASU Library Resource Organizer is visible in the course navigation menu.

The following video shows these steps in real time.
     *Video utlizes former name the ASU Library Resource Organizer, "reading list"

Create a Resource Organizer from a Canvas Shell

After you have added the Resource Organizer tool to your Canvas course, the next step is to create one (or more) Resource Organizers for your course.

1. Click the ASU Library Resource Organizer link in the course navigation menu.

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2. Click the 'Create a new list from scratch' or 'Create list from an existing list' option:

- Choose 'Create a new list...' if a resource organizer does not already exist.
- Choose 'Create list from an existing list' if a resource organizer does already exist. User will be led to their resource organizer collection to select an existing organizer to associate to the upcoming/ current Canvas course (See Step 5)

3. Give your Resource Organizer a descriptive title in the Title field and click Create.

You can also add a description in the Description field. (Adding a description can help you keep your lists organized if you have multiple Resource Organizers for multiple courses.) Click next.

4. Select a template.

The following options are available in the Create sections step:

  • Modules- Default number of sections= 8
  • Weeks- Default number of sections= 16
  • Units-  Default number of sections= 8
  • Library Resources- Defaults to 1- section 

All options can be edited/ customized later, as needed. Click 'Create list' when appropriate section style is chosen.

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5. If you chose the 'Create list from an existing list' option:

Opting to link the resource organizer will allow the user to reuse an organizer for the upcoming course.

- Choose Link course to this list to associate the desired resource organizer to ensure that the completed citations (resources) will be available to students. Also, if your course copied LTI 1.3 links from a prior course, those links will be associated with the resource organizer they were originally created from. If user opts to 'Duplicate list' instead of 'Link course to this list', it will cause access issues. (Reach out to Course Resource Services to discuss when duplicating resource organizers is the best choice).

A dialog box will pop up to confirm that the correct course is being associated with the correct resource organizer. Press "OK" to associate the resource organizer to the Canvas course.

The screen will load to the resource organizer.

6. My List is ready:

Check that the resources are correct/ current, edit as needed and click the 'My list is ready' to send the resource organizer to Course Resource Services staff to process for the upcoming semester. 

 

 

 

Now you’re ready to add content, which is covered in the next section of this library guide. 

Add Content

1. Click on the red Add button to open options for adding content. 

2. The options below allow the user to add citations:

  • Search the library
    • Add items as citations that have been added to the ASU Library catalog. The catalog can also be accessed through Lib.ASU.edu
  • Add from favorites
    • Citations can be saved as favorites:
    • When adding a citation from favorites, the user will be sent to this screen to choose the desired citation:
  • Upload files
    • This option allows users to upload PDFs and fill out the other citation details (title, author, publication date, etc.) 
    • Note: Course Resource Services staff process PDFs per ASU Library's copyright policy. PDF are the only file type that are processed for accessibility; .DOC files are converted to PDF. We recommend that PowerPoint files are hosted through the Canvas pages.
  • Add using DOI or ISBN
    • If the DOI or ISBN of the item is available, it can be used to pull up the item need. 
  • Import references
    • If a bibliography has been created and saved in an .RIS format (a process that can be done through a service such as Zotero), this option will allow users to upload the .RIS file to create the citations. Course Resource Services may have sent .RIS of previously existing resource organizers to users in the off chance the resource organizer would be needed again.
  • Manual entry
    • The manual entry option leads the user through a series of steps to add the resource's information and create a citation. 
    • Note: Course Resource Services advises adding at minimum the title, author/ creator, publication date, edition, and publisher to ensure that staff knows the exact resource that is needed. This is significant in situations such as when multiple resources with the same titles exists. In the case where staff is unsure what should be available to students, a follow up email will be sent.

 

2. The Add button also allows the user to access the functions below:

  • New section
    • The resource organizer can be edited outside of weeks/ modules or the sections it was originally created with. A new section can be added to accomodate the needs of the course.
  • New note
    • Note(s) can be added to sections:
      • This is often utilized to create sub-sections to communicate instructions such as "recommended readings" or "required viewings".

 

3. Add tags as needed. 

  • Tags are useful to communicate with Course Resource Services staff how the resource should be handled according to loan period, digitization and other requests.



     
  • Review GIF below to see tags being added to a citation:

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The Cite it! bookmarklet enables you to collect resources while browsing the web. To install it simply drag and drop the link below to your bookmarks panel.

Cite it! will automatically harvest the title, URL, and other details. Remember to check for accuracy when adding resources to your list.

Instruction gif

Add files from your desktop using the following instructions:

  1. Click on the blue "Add Items" button
  2. There are 4- options to add a resource; choose the 'File' option
  3. In the third field, 'Type', choose the best type of resource for the file you are uploading
  4. Ensuring the following fields are filled will allow the CRS team to process the file with minimal need for follow up: 'Title', 'Author', 'ISBN'/ 'ISSN', and 'Start page'/ 'End Page'
  5. At the top of the form (under "Add Item Details") click on the field 'Click here to drag or upload a file' 
  6. A drop box will open, allowing user to drag and drop the PDF file or click to open the computer's file explorer to browse for the file
  7. After concluding the steps above, click 'Add & Close' at the bottom of the form
  8. A new citation will be created and a CRS assignee will receive a notification that a new file has been added
    • Note. For certain material types (such as book or book chapter), you will be asked the following question: "Will you be providing this as a personal copy or would you like the Library to consider purchasing this item?" For copyrighted materials, we strongly recommend clicking the "Consider for purchase" option. For files you have created (or open education resources), select "Will provide a copy."

Managing Course Association

I have a Dev Shell/ Course code- How do I rollover my resource organizer to it?

  1. Open the resource organizer by finding it in the ASU Library Resource Organizer tool in your Canvas shell or by accessing your Resource Organizer collection (you must be logged in with your ASURITE credentials).
  2. Click on the ellipses towards the far right of the tool to activate the menu, and choose the "Manage link to course" option:

     
  3. The "Manage link to course" box will pop up. Put in the course code in the 'Link to course' section and select from the options that pop up*:

     
  4. Once the respective course section(s) is chosen, the view will reload to the view below:
  5. To confirm that the new course code has been added, click the 'List Info' and see if the course code is displayed:


    Note: If multiple courses are associated to the organizers, they will show in this area:

     

  6. Then, click the “My list is ready” button.  If you DO NOT see the button, please contact CourseResourceServices@asu.edu and we'll take care of it for you!

    • Once Course Resource Services staff receive a notice that a Resource Organizer has gone from the "Rolled Over" status to the "Ready for Processing" status, we will be able to review that the content is still accessible through ASU Library, renewing licenses as necessary and possible. This is especially relevant to streaming videos that are licensed for 1- year, 3- years, or streamed under fair use (fair use content streams ONLY for the run of the requested term, at which time it needs to be renewed). New streaming video request forms need to be submitted upon the expiration of each streaming video.

*Users can only associate course sections that they have owner roles in. If there are course sections that belong to other users, please email Course Resource Services staff with the respective course codes and they will make the necessary associations. 

Linking Directly to Items in the Resource Organizer from Canvas

Learning Tools Interoperability (LTI) Links- allows courseware and learning tools from different platforms to be used within the Canvas course. The resource organizer tool uses LTI 1.3 links for a richer user experience.  
These links will direct the user to the associated the appropriate citation within the Leganto ASU Library Resource Organizer tool. The links will also be updated when the existing citation is updated and be copied over with Canvas shell! (Please note: The LTI links are connected to the original resource organizer they were created from. The same resource organizer needs to be utilized if the desire is to use the same LTI links in the Canvas pages.) 

Follow the steps below to activate the feature:

  1. Go to the desired Canvas page and click the 'Edit' button to edit the page. look for the maroon quotation mark icon for the Library Resource Organizer within the WYSIWYG (What You See is What You Get) editor menu for pages, assignments and modules. See below:

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  2. Clicking on the maroon Library Resource Organizer icon (") should bring up a pop-up list of items in your Resource Organizer if you have created one*:
  3. Now, select the resources that you would like to display in Canvas.
      • You can change the label of the link, which is the link to the citation in the Resource Organizer. You can also change the bibliography style of the citation. These options are at the bottom of the editor box.
      • Click 'Add' when ready to add the citations to the resource organizer
  4. Click add. Students will be able to see these citations and link to the full item citation.

Have questions? Please reach out to CourseResourceServices@asu.edu!  

 

 

The example provided in the video is based off an older version of the user interface (UI) but the process of adding LTI 1.3 links is still the same. Refer to the screenshots above for a view of the current UI.

Rolling Over to the Next Semester/ Sending for Library Review

What is a Rollover and how are they processed?

Course Resource Services (CRS) receives receives a daily report of Resource Organizers (formerly reading lists) that may possibly roll over into the upcoming semester/ session. We compare the data (course title, code, instructor((s)) and make the appropriate associations to to an upcoming resource organizer/ Canvas section; CRS staff call these identified resource organizers "rollovers". If a rollover is identified, the resource organizer's status will be changed to "Rolled Over/ DRAFT" and an email will be sent out to the organizer's collaborator(s), requesting that the organizer is reviewed and sent to CRS staff for processing.

 

I received an email about my "Rolled Over" resource organizer- Where do I go from here?

  1. Navigate to your Course’s Canvas page. On the left side of the page, click on “ASU Library Resource Organizer.”  

    • If it’s not there, follow the steps on this webpage, scrolling down to the section titled “Add the Resource Organizer Tool to Canvas Course”.  

  2. Review the citations found in the resource organizer and make any desired additions, changes or deletions. 

  3. Then, click the “My list is ready” button.  If you DO NOT see the button, please contact CourseResourceServices@asu.edu and we'll take care of it for you!

  • Once Course Resource Services staff receive a notice that a resource organizer has gone from the "Rolled Over" status to the "My list is ready" status, we will be able to review that the content is still accessible through ASU Library, renewing licenses as necessary and possible. This is especially relevant to streaming videos that are licensed for 1- year, 3- years, or streamed under fair use (fair use content streams ONLY for the run of the requested term, and needs to be renewed for each new term). New Course Streaming Request form needs to be submitted upon the expiration of each streaming video.

         

 

After you have completed the steps shown above, the Course Resource Services department will review the citations and verify that we continue to have unfettered access to the cited items.  If any issues arise, you will be contacted.  Furthermore, you will hear from us again after we have completed processing and reviewing the resource organizer.

What is a Rollover and how are they processed?

Course Resource Services (CRS) receives receives a daily report of Resource Organizers (formerly reading lists) that may possibly roll over into the upcoming semester/ session. We compare the data (course title, code, instructor((s)) and make the appropriate associations to to an upcoming resource organizer/ Canvas section; CRS staff call these identified resource organizers "rollovers". If a rollover is identified, the resource organizer's status will be changed to "Rolled Over/ DRAFT" and an email will be sent out to the organizer's collaborator(s), requesting that the organizer is reviewed and sent to CRS staff for processing.

Get Help

For technical questions and training requests, please contact Course Resource Services:

 

The ASU Library acknowledges the twenty-three Native Nations that have inhabited this land for centuries. Arizona State University's four campuses are located in the Salt River Valley on ancestral territories of Indigenous peoples, including the Akimel O’odham (Pima) and Pee Posh (Maricopa) Indian Communities, whose care and keeping of these lands allows us to be here today. ASU Library acknowledges the sovereignty of these nations and seeks to foster an environment of success and possibility for Native American students and patrons. We are advocates for the incorporation of Indigenous knowledge systems and research methodologies within contemporary library practice. ASU Library welcomes members of the Akimel O’odham and Pee Posh, and all Native nations to the Library.