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ASU Library Resource Organizer

This Library Guide has been designed for instructors and instructional designers to learn how to create and use the ASU Library Resource Organizer tool in Canvas.

About the Resource Organizer

The Resource Organizer (formerly referred to as "Reading List") is a service integrated with Canvas that enables you to successfully link and manage course materials. If you want your students to read, see or hear Library, Internet or desktop content, use the Resource Organizer to make course materials readily available.  

Benefits:
  • Easily add, edit and delete content
  • Reuse lists, term to term.
  • Capture Internet content with CITE IT!
  • Promote Zero Textbook Costs for students
  • Provide stable access to content through library licensed renewals/purchases. 
  • Reserve Staff available to support access
  • Track student engagement with materials through analytics
Process:
  • Add [CITE IT] to Bookmarks Panel 
  • Create resource organizers with materials from ASU Library, the Internet or personal files
  • Tag individual items to let the library know check-out periods, a print resource needs to electronically available or streamed, etc.
  • Use the Library Review button to verify and request materials from the library. Get your list in early... especially videos
  • Communicate with the Library Course Resource Services from inside the Resource Organizer as needed
  • Publish  list when ASU Library confirms the Resource Organizer

 

Contacts: Course Resource Services (Technical Questions)  Lisa Kammerlocher (Training)

 

Attribution: This library guide was adapted from the University of Sunshine Coast, Leganto: Creating Reading Lists. https://libguides.usc.edu.au/leganto

Watch Dr. Leigh Wolf describe how she uses the resource orgainzer (formerly known as "reading lists") in courses in the Ed.D program at Mary Lou Fulton Teacher's College

Add the Resource Organizer Tool to Canvas Course

The first step is to add the ASU Library Reading list tool to your Canvas course. From your course shell in Canvas, follow these instructions to enable ASU Library Reading Lists.

1. Click on Settings.

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2. Choose the Navigation Menu tab.

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3. Find the ASU Library Reading Lists item from the menu of disabled items.

4. Move ASU Library Reading Lists item to the menu of visible menu items.

5. Click the Save button.

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6. Check to ensure ASU Library Resource Organizer is visible in the course navigation menu.

The following video shows these steps in real time.
     *Video utlizes former name the ASU Library Resource Organizer, "reading list"

Create a Resource Organizer from a Canvas Shell

After you have added the Resource Organizer tool to your Canvas course, the next step is to create one (or more) Resource Organizers for your course.

1. Click the ASU Library Resource Organizer link in the course navigation menu.

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2. Click the Create It button:

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3. Give your Resource Organizer a descriptive title in the Title field and click Create.

You can also add a description in the Description field. (Adding a description can help you keep your lists organized if you have multiple Resource Organizers for multiple courses.)

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4. Select a template.

You can click the blank template to create a custom list. Or you can choose one of the other templates that are formatted to fit specific semester formats

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5. If you chose the Blank template, click the New Section button and add a title for your section.

You can also add beginning and ending dates for your course in the from and to fields. If you choose to add dates to your organizer, you can also click the section visible only during these dates button. This will restrict the visibility of your organizer to the dates entered into the fields. 

7. Click the Create button. 

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Now you’re ready to add content, which is covered in the next section of this library guide. 

Create a Resource Organizer in Leganto

1. You can view your resource organizer (formerly reading list) collection through the Leganto tool (you must be logged in with your ASURITE credentials).

From here, instructors can select the "New List" (Resource Organizer) button to create a list from scratch.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

2. Follow steps 3 through 7 of the Create a Resource Organizer from a Canvas Shell instructions.

4. The course draft will appear with an option asking the Instructor to associate with a course, that option will allow Instructors to enter the course title or code. Instructors can skip this step by selecting the "Not Now" option.

5. In the Resource Organizer, manage the course association.

 

 

Add Content

1. Click on the [Add Items +] button to open options for adding content. Click on Library Search.

 

 

 

 

 

 

 

 

 

 

2. Enter the title (article, book chapter, video, etc.) of the item you want to find using quotations, " ".

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

3. Click on the item you want to open the options to placing it in the organizer. 

  • Click on the item to open options for adding
  • Select the appropriate Section for item and click the 'ADD' option
  • If something needs to be edited (e.g., title, author, etc.) click 'ADD & EDIT'

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

4. Add tags as needed. 

  • the time an item will be available for check out
  • if an item such as a book chapter or article needs to be digitized
  • if clips need to be selected for media being used in your class

 

 

 

 

 

 

 

 

 

 

 

 

 

 

  • Review GIF below to see tags being added to a citation:

 

 

Add files from your desktop using the following instructions:

  1. Click the Add Items button.
  2. Click the Create tab.
  3. Add the title and author.
  4. Select the material type from the Type drop-down menu.
  5. Add the requested information in the form field.
  6. Drag and drop your file to the upload area, or click the link to browse for a file. 
  7. Select the section you want to add your file to and click the Add button.
    1. Note. For certain material types (such as book or book chapter), you will be asked the following question: "Will you be providing this as a personal copy or would you like the Library to consider purchasing this item?" For copyrighted materials, we strongly recommend clicking the "Consider for purchase" option. For files you have created (or open education resources), select "Will provide a copy."

Watch the following video to see the steps in real time.

Organize Content

1. Create additional sections for your course as needed (example: Weeks, Units, Modules, etc.).

On the user's main ASU Library Resource Organizer course page there is a button near the top right side, underneath the course information labeled “New Section.”

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Once selected, a new field will pop up with a couple editing options. Instructors can:

  • Give their sections specific titles
  • Add descriptions describing the material in the section.
  • Assign start and end dates to organize their sections and can also make these sections disappear to their students when the dates have passed.

2. Click the “CREATE” button to publish the section.

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3. Move requested materials to the appropriate section to better organize your course by:

  • Clicking the ellipses icon on the item
  • Clicking the Move citation item.
  • Selecting the section you would like to move the item to. 
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Managing Course Association

I have a Dev Shell/ Course- How do I rollover my resource organizer to it?

  1. Open the resource organizer by finding it in the ASU Library Resource Organizer tool in your Canvas shell or by accessing your Resource Organizer collection  (you must be logged in with your ASURITE credentials).
  2. Reference the top of the resource organizer page to see if it is associated to any course sections. In the example below, the resource organizer is not associated to a course section:
    Ex.: resource organizer not associated to course

     
  3. Click on the ellipses towards the far right of the tool to activate the menu, and choose the "Manage course association" option:
    Resource organizer menu
     
  4. The "Manage course association" box will pop up. Put in your DEV shell's course code in the 'Look up course' box and select from the options that pop up*:
    Manage course association look up function

     
  5. Once the respective course section(s) is chosen, click the 'Associate & Close' button:
    Associate and close
  6. Refer back to the top of the resource organizer page to see if it is associated to any course sections. In the example below, the resource organizer is associated to a course section:
    • Resource organizer associated with course
  7. Then, click the “Library Review” button.  If you DO NOT see the button, please contact CourseResourceServices@asu.edu and we'll take care of it for you!

    • Once Course Resource Services staff receive a notice that a Resource Organizer has gone from the "Rolled Over" status to the "Ready for Processing" status, we will be able to review that the content is still accessible through ASU Library, renewing licenses as necessary and possible. This is especially relevant to streaming videos that are licensed for 1- year, 3- years, or streamed under fair use (fair use content streams ONLY for the run of the requested term, at which time it needs to be renewed). New streaming video request forms need to be submitted upon the expiration of each streaming video.

*Users can only associate course sections that they have owner roles in. If there are course sections that belong to other users, please email Course Resource Services staff with the respective course codes and they will make the necessary associations. 

Linking Directly to Items in the Resource Organizer from Canvas

It is now easy to embed or link to resources from various areas within your Canvas course. 

  1. In order to point students to specific resources on the Resource Organizer list, look for the maroon quotation mark icon for the Library Resource Organizer within the WYSIWYG (What You See is What You Get) editor menu for pages, assignments and modules. See below:
    • Arrow pointing at maroon "Course Resource Organizer" quotation mark icon.
       
  2. Clicking on the maroon Library Resource Organizer icon should bring up a pop-up list of items in your Resource Organizer if you have created one*:
  3. Now, select the resources that you would like to display in Canvas.
    • You can change the label of the link, which is the link to the citation in the Resource Organizer.
    • You can also change the style of the citation which will display in Canvas.
      • (Please note that there is currently a bug when using the default import style of "Expanded Reading List Style" which returns a "null' field between the volume and issue number fields as well as between the First Page and Last Page files. This same error does not occur with the APA style import. This requires you to manually edit the citation after you import the citations to remove the "null" field and replace with either a space or "-". We have reported this but to the software provider.)
  4. Click add. Students will be able to see these citations and also link to the full item from here.

Rolling Over to the Next Semester/ Sending for Library Review

What is a Rollover and how are they processed?

Course Resource Services (CRS) receives receives a daily report of Resource Organizers (formerly reading lists) that may possibly roll over into the upcoming semester/ session. We compare the data (course title, code, instructor((s)) and make the appropriate associations to to an upcoming resource organizer/ Canvas section; CRS staff call these identified resource organizers "rollovers". If a rollover is identified, an email will be sent out to the resource organizer's owner(s), requesting that the organizer is reviewed and sent to CRS staff for processing.


 

I received an email about my "Rolled Over" resource organizer- Where do I go from here?

  1. Navigate to your Course’s Canvas page. On the left side of the page, click on “ASU Library Resource Organizer.”  

    • If it’s not there, follow the steps on this webpage, scrolling down to the section titledAdd the Resource Organizer Tool to Canvas Course”.  

  2. Review the citations found in the resource organizer and make any desired additions, changes or deletions. 

  3. Then, click the “Library Review” button.  If you DO NOT see the button, please contact CourseResourceServices@asu.edu and we'll take care of it for you!

  • Once Course Resource Services staff receive a notice that a Resource Organizer has gone from the "Rolled Over" status to the "Ready for Processing" status, we will be able to review that the content is still accessible through ASU Library, renewing licenses as necessary and possible. This is especially relevant to streaming videos that are licensed for 1- year, 3- years, or streamed under fair use (fair use content streams ONLY for the run of the requested term, at which time it needs to be renewed). New streaming video request forms need to be submitted upon the expiration of each streaming video.

         

 

After you have completed the steps shown above, the Course Resource Services department will review the citations and verify that we continue to have unfettered access to the cited items.  If any issues arise, you will be contacted.  Furthermore, you will hear from us again after we have completed processing and reviewing the resource organizer.

 

Training and Webinar

Trainings and webinars (as available) for the Leganto Reading List tool are listed below. You will discover the core functions of the product and see some specific examples of how to add resources from ASU Library and other sites.

Get Help

For technical questions, please contact Course Resource Services:

For training, please contact Lisa Kammerlocher:

 

The ASU Library acknowledges the twenty-two Native Nations that have inhabited this land for centuries. Arizona State University's four campuses are located in the Salt River Valley on ancestral territories of Indigenous peoples, including the Akimel O’odham (Pima) and Pee Posh (Maricopa) Indian Communities, whose care and keeping of these lands allows us to be here today. ASU Library acknowledges the sovereignty of these nations and seeks to foster an environment of success and possibility for Native American students and patrons. We are advocates for the incorporation of Indigenous knowledge systems and research methodologies within contemporary library practice. ASU Library welcomes members of the Akimel O’odham and Pee Posh, and all Native nations to the Library.