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ASU Library Resource Organizer

This Library Guide has been designed for instructors and instructional designers to learn how to create and use the ASU Library Resource Organizer tool in Canvas.

About the Resource Organizer

The ASU Library Resource Organizer (LRO), powered by the Leganto tool, is a service integrated with Canvas that enables you to successfully link and manage course materials. The Resource Organizer to make course materials readily available so your students can easily access read, watch, or listen to the course resources, whether they're available through ASU Library or not!

Benefits:

  • Easily add, edit and delete content
  • Rollover [reuse] organizers, term to term
  • Capture Internet content with CITE IT!
  • Promote Zero Textbook Costs for students
  • Provide stable access to content through library licensed renewals/purchases
  • Course Resource Services staff available to support access
  • Track student engagement with materials through analytics

Next steps:

  • Activate the Library Resources Organizer in your Canvas course.
  • Add [CITE IT] to your browser bookmarks.
  • Create your LRO by including materials from ASU Library, the Internet or uploading PDFs.
  • Tag individual items to notify our team about desired check-out periods, digitization requests, etc.
  • Submit your resource organizer to the Course Resource Services team by clicking the 'My list is ready' button so we can verify the access and availability of your requested materials. Get your organizer in early, especially videos.
  • Communicate with Course Resource Services within the LRO.
  • Publish your LRO for student access after we confirm all materials are processed and ready to go.

Contacts: Course Resource Services

Attribution: This library guide was adapted from the University of Sunshine Coast, Introduction to Course Readings.

Watch Dr. Leigh Wolf describe how she uses the resource organizer in her courses.

Add the Resource Organizer Tool to Canvas Course

The first step is to add the ASU Library Resource Organizer tool to your Canvas course. From your course in Canvas, follow these instructions to enable ASU Library Resource Organizer.

1. Click on Settings in the Canvas course Navigation pane.

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2. In settings, choose the Navigation Menu tab.

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3. Find the 'ASU Library Resource Organizer' from the menu of disabled items.

4. Move the ASU Library Reading Lists item to the menu of visible menu items.

5. Click the Save button.

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6. Check to ensure the ASU Library Resource Organizer is visible in the course navigation menu.

The following video shows these steps in real time.

Note: This video uses the term "reading list" to refer to the Library Resource Organizer.

Create a Resource Organizer from a Canvas Shell

After you have added the Library Resource Organizer (LRO) tool to your Canvas course, the next step is to create a Resource Organizer.

1. Click the ASU Library Resource Organizer link in the course navigation menu.

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2. Click the 'Create a new list from scratch' or 'Create list from an existing list' option:

  • Choose 'Create a new list from scratch' if a resource organizer does not already exist.
  • Choose 'Create list from an existing list' if a resource organizer does already exist. You will then be led to your LRO collection to select an existing organizer to associate to the relevant Canvas course (See Step 5)

3. Give your Resource Organizer a descriptive title in the Title field and click Create.

You can also add a description in the Description field. (Adding a description can help you keep your LROs organized if you have multiple Resource Organizers for multiple courses). Click next.

4. Select a template.

The following options are available in the Create Sections step:

  • Modules: Default number of sections = 8
  • Weeks: Default number of sections = 16
  • Units: Default number of sections = 8
  • Library Resources: Defaults to 1 section 

All options can be edited/ customized later, as needed. Click 'Create list' when appropriate section style is chosen..

5. If you chose the 'Create list from an existing list' option:

Choosing to link the resource organizer will allow you to reuse an previously made LRO for your new course.

  • Choose "Link course to this list" to connect your desired LRO and ensure that the course materials on the list will be available to students right away.
  • Note: If your course copied LTI 1.3 links from an older canvas course, those links will be associated with the LRO they were originally created from.
  • Do NOT choose to 'Duplicate list' instead of 'Link course to this list', because it will cause access issues. Reach out to Course Resource Services to discover when duplicating resource organizers is the best choice.
  • A dialog box will pop up to confirm that the correct course is being associated with the correct resource organizer. Click "OK" to associate the resource organizer to the Canvas course.

The screen will load to the resource organizer.

6. My List is ready:

Check that the resources are correct, make any edits you need, then click 'My list is ready' to send the LRO to Course Resource Services staff to process for the upcoming semester. 

 

Congratulations! Now you’re ready to add content, which is covered in the next section of this library guide. 

Add Content

1. Click on the red "Add" button to open options for adding content. 

2. The options below allow you to add citations:

  • Search the ASU Library Collection:
    • Add items from the ASU Library collection directly from the Library One Search. The catalog can also be accessed through the library website.
  • Add from favorites:
    • Citations can be saved as favorites:
    • When adding a citation from favorites, the user will be sent to this screen to choose the desired citation:
  • Upload files:
    • This allows you to upload PDFs and fill out the description and details for your students (title, author, publication date, etc.).
    • Note: Course Resource Services staff review your files according to ASU Library's copyright policy. PDFs are the only file type that we will remediate for accessibility purposes, but we will convert your .doc or .docx to PDF for you. We recommend that you upload your PowerPoint files or other related file formats directly to the course in Canvas.
  • Add using DOI or ISBN:
    • If the DOI or ISBN of the item is available, it can be used to quickly match your item and fill in much of the description automatically. 
  • Import references:
    • If you have created a bibliography and exported it as an .RIS file (using a citation management tool like Zotero), you can upload your .RIS file to create the citations in a batch.
  • Manual entry:
    • The manual entry option leads you through a series of steps to add the resource's information and create a citation. 
    • Note: Course Resource Services requests that you add at minimum the title, author/creator, publication date, edition and publisher to ensure that we have the information we need to ensure you have the exact resource you've requested. This is especially important when multiple resources with the same title exist. If we are unsure what should be available to students, we will send a follow up email.

2. The Add button also enables you to access the functions below:

  • New section:
    • You can add a new section as you like to organize content or accommodate the needs of your course.
  • New note:
    • Notes can be added to sections to create sub-sections or provide instructions, such as "recommended readings" or "required viewings".

3. Add tags as needed. 

  • Tags are used for communicating with the Course Resource Services team any information about your needs, such as requesting an item be digitized or purchased, or determining a loan period for a print item on the Course Resource Shelf in one of our library locations.



     
  • Review this GIF to see how to add a tag to a citation:
    Animated GIF showing tags added to a citation

The Cite it! tool enables you to add web-based resources to your LRO from your browser. To install the tool, review the instructions from your settings in the ASU Library Resource Organizer.

screenshot of the ASU Library Resource Organizer with the settings menu displayed, showing the Cite It option

 

Cite it! will automatically harvest the title, URL, and other details. Remember to check for accuracy when adding resources to your list.

Add files from your desktop using the following instructions:

  1. Click on the blue "Add Items" button
  2. There are 4- options to add a resource; choose the 'File' option
  3. In the third field, 'Type', choose the best type of resource for the file you are uploading
  4. Ensuring the following fields are filled will allow the CRS team to process the file with minimal need for follow up: 'Title', 'Author', 'ISBN'/ 'ISSN', and 'Start page'/ 'End Page'
  5. At the top of the form (under "Add Item Details") click on the field 'Click here to drag or upload a file' 
  6. A drop box will open, allowing user to drag and drop the PDF file or click to open the computer's file explorer to browse for the file
  7. After concluding the steps above, click 'Add & Close' at the bottom of the form
  8. A new citation will be created and an CRS team member will receive a notification that a new file has been added
    • Note. For certain material types (such as book or book chapter), you will be asked the following question: "Will you be providing this as a personal copy or would you like the Library to consider purchasing this item?" For copyrighted materials, we strongly recommend clicking the "Consider for purchase" option. For files you have created (or open education resources), select "Will provide a copy."

Managing Course Association

I have a Dev Shell or Course code. How do I rollover my resource organizer?

  1. Open the resource organizer by finding it in the ASU Library Resource Organizer tool in your Canvas shell or by accessing your Resource Organizer collection (you must be logged in with your ASURITE credentials).
  2. Click on the ellipses towards the far right of the tool to activate the menu, and choose the "Manage link to course" option:

     
  3. The "Manage link to course" box will pop up. Enter the course code in the 'Link to course' section and select from the options that pop up:

     
  4. Once your course section is chosen, the page will reload to the view below:
  5. To confirm that the new course code has been added, click the 'List Info' and check whether the course code is displayed:


    Note: If multiple courses are associated to a particular LRO, they will show in this area:

     

  6. Then, click the “My list is ready” button.  If you DO NOT see the button, please contact CourseResourceServices@asu.edu and we'll take care of it for you!

  7. Once the Course Resource Services team receives a notice that a Resource Organizer has gone from the "Rolled Over" status to the "Ready for Processing" status, we will review that the content is still accessible through the ASU Library and renewing licenses as necessary and possible. This is particularly important for streaming videos that are licensed for a limited time or are streamed according to our Streaming Video Guidelines (these are approved ONLY for the duration of the requested term, after which it needs to be renewed). New streaming video request forms need to be submitted upon the expiration of each streaming video.

*You can only associate course sections where you have an owner roles. If there are course sections that belong to other users, please email Course Resource Services staff with the respective course codes and we will make the necessary associations. 

Linking Directly to Items in the Resource Organizer from Canvas

Learning Tools Interoperability (LTI) Links- allows courseware and learning tools from different platforms to be used within the Canvas course. The resource organizer tool uses LTI 1.3 links for a richer user experience.  
These links will direct the user to the associated the appropriate citation within the Leganto ASU Library Resource Organizer tool. The links will also be updated when the existing citation is updated and be copied over with Canvas shell! (Please note: The LTI links are connected to the original resource organizer they were created from. The same resource organizer needs to be utilized if the desire is to use the same LTI links in the Canvas pages.) 

Follow the steps below to activate the feature:

  1. Go to the desired Canvas page and click the 'Edit' button to edit the page. look for the maroon quotation mark icon for the Library Resource Organizer within the WYSIWYG (What You See is What You Get) editor menu for pages, assignments and modules. See below:

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  2. Clicking on the maroon Library Resource Organizer icon (") should bring up a pop-up list of items in your Resource Organizer if you have created one*:
  3. Now, select the resources that you would like to display in Canvas.
      • You can change the label of the link, which is the link to the citation in the Resource Organizer. You can also change the bibliography style of the citation. These options are at the bottom of the editor box.
      • Click 'Add' when ready to add the citations to the resource organizer
  4. Click add. Students will be able to see these citations and link to the full item citation.

Have questions? Please reach out to CourseResourceServices@asu.edu!  

 

 

The example provided in the video is based off an older version of the user interface (UI) but the process of adding LTI 1.3 links is still the same. Refer to the screenshots above for a view of the current UI.

Rolling Over to the Next Semester/ Sending for Library Review

What is a Rollover and how are they processed?

Course Resource Services (CRS) receives receives a daily report of Resource Organizers (formerly reading lists) that may possibly roll over into the upcoming semester/ session. We compare the data (course title, code, instructor((s)) and make the appropriate associations to to an upcoming resource organizer/ Canvas section; CRS staff call these identified resource organizers "rollovers". If a rollover is identified, the resource organizer's status will be changed to "Rolled Over/ DRAFT" and an email will be sent out to the organizer's collaborator(s), requesting that the organizer is reviewed and sent to CRS staff for processing.

 

I received an email about my "Rolled Over" resource organizer- Where do I go from here?

  1. Navigate to your Course’s Canvas page. On the left side of the page, click on “ASU Library Resource Organizer.”  

    • If it’s not there, follow the steps on this webpage, scrolling down to the section titled “Add the Resource Organizer Tool to Canvas Course”.  

  2. Review the citations found in the resource organizer and make any desired additions, changes or deletions. 

  3. Then, click the “My list is ready” button.  If you DO NOT see the button, please contact CourseResourceServices@asu.edu and we'll take care of it for you!

Once Course Resource Services staff receive a notice that a resource organizer has gone from the "Rolled Over" status to the "My list is ready" status, we will be able to review that the content is still accessible through ASU Library, renewing licenses as necessary and possible. This is especially relevant to streaming videos that are licensed for 1- year, 3- years, or streamed under fair use (fair use content streams ONLY for the run of the requested term, and needs to be renewed for each new term). New Course Streaming Request form needs to be submitted upon the expiration of each streaming video.

         

 

After you have completed the steps shown above, the Course Resource Services department will review the citations and verify that we continue to have unfettered access to the cited items.  If any issues arise, you will be contacted.  Furthermore, you will hear from us again after we have completed processing and reviewing the resource organizer.

What is a Rollover and how are they processed?

Course Resource Services (CRS) receives receives a daily report of Resource Organizers (formerly reading lists) that may possibly roll over into the upcoming semester/ session. We compare the data (course title, code, instructor((s)) and make the appropriate associations to to an upcoming resource organizer/ Canvas section; CRS staff call these identified resource organizers "rollovers". If a rollover is identified, the resource organizer's status will be changed to "Rolled Over/ DRAFT" and an email will be sent out to the organizer's collaborator(s), requesting that the organizer is reviewed and sent to CRS staff for processing.

Get Help

For technical questions and training requests, please contact Course Resource Services: