ASU Library Resource Organizer

The ASU Library Resource Organizer (LRO), powered by the Leganto tool, is a service integrated with Canvas that enables you to successfully link and manage course materials. The Resource Organizer to make course materials readily available so your students can easily access read, watch, or listen to the course resources, whether they're available through ASU Library or not!

Benefits:

• Easily add, edit and delete content
• Rollover [reuse] organizers, term to term
• Capture Internet content with CITE IT!
• Promote Zero Textbook Costs for students
• Provide stable access to content through library licensed renewals/purchases
• Course Resource Services staff available to support access
• Track student engagement with materials through analytics

Next steps:

• Activate the Library Resources Organizer in your Canvas course.
• Add [CITE IT] to your browser bookmarks.
• Create your LRO by including materials from ASU Library, the Internet or uploading PDFs.
• Tag individual items to notify our team about desired check-out periods, digitization requests, etc.
• Submit your resource organizer to the Course Resource Services team by clicking the 'My list is ready' button so we can verify the access and availability of your requested materials. Get your organizer in early, especially videos.
• Communicate with Course Resource Services within the LRO.
• Publish your LRO for student access after we confirm all materials are processed and ready to go.

Contacts: Course Resource Services

Attribution: This library guide was adapted from the University of Sunshine Coast, Introduction to Course Readings.

The first step is to add the ASU Library Resource Organizer tool to your Canvas course. From your course in Canvas, follow these instructions to enable ASU Library Resource Organizer.

1. Click on Settings in the Canvas course Navigation pane.

2. In settings, choose the Navigation Menu tab.

3. Find the 'ASU Library Resource Organizer' from the menu of disabled items.

4. Move the ASU Library Reading Lists item to the menu of visible menu items.

5. Click the Save button.

6. Check to ensure the ASU Library Resource Organizer is visible in the course navigation menu.

Watch this video shows to see these steps in real time

Note: This video uses the term "reading list" to refer to the Library Resource Organizer.

After you have added the ASU Library Resource Organizer (LRO) tool to your Canvas course, the next step is to create a Resource Organizer.

1. Click the ASU Library Resource Organizer link in the course navigation menu.

2. Click the 'Create a new list from scratch' or 'Create list from an existing list' option:

• Choose 'Create a new list from scratch' if an LRO does not already exist.
• Choose 'Create list from an existing list' if an LRO does already exist. You will then be directed to your LRO collection to select an existing organizer to associate to the relevant Canvas course (See Step 5).

3. Give your LRO a descriptive title in the Title field and click Create.

You can also add a description in the Description field. (Adding a description can help you keep your LROs organized if you have multiple Resource Organizers for multiple courses). Click next.

4. Select a template. Here are the options available for organizing your LRO in the Create Sections step:

• Modules: Default number of sections = 8
• Weeks: Default number of sections = 16
• Units: Default number of sections = 8
• Library Resources: Defaults to 1 section 

All options can be edited/ customized later, as needed. Click 'Create list' when appropriate section style is chosen..

5. If you chose the 'Create list from an existing list' option:

This will allow you to reuse an previously made LRO for your new course.

• Choose "Link course to this list" to connect to the appropriate LRO and ensure that the course materials on the list will be available to students right away.
  • Note: If your course copied LTI 1.3 links from an older canvas course, those links will be associated with the LRO they were originally created from.
• Do NOT choose to 'Duplicate list' instead of 'Link course to this list', because it will cause access issues. Reach out to Course Resource Services to discover when duplicating resource organizers is the best choice.
• A dialog box will pop up to confirm that the correct course is being associated with the correct resource organizer. Click "OK" to associate the resource organizer to the Canvas course.

The screen will load to the resource organizer.

6. My List is ready:

Check that the resources are correct, make any edits you need, then click 'My list is ready' to send the LRO to Course Resource Services staff to process for the upcoming semester. 

Congratulations! Now you’re ready to add content, which is covered in the next section of this library guide. 

I have a Dev Shell or Course code. How do I rollover my resource organizer?

1. Open the resource organizer by finding it in the ASU Library Resource Organizer tool in your Canvas shell or by accessing your Resource Organizer collection (you must be logged in with your ASURITE credentials).
2. Click on the ellipses towards the far right of the tool to activate the menu, and choose the "Manage link to course" option:
   
    
3. The "Manage link to course" box will pop up. Enter the course code in the 'Link to course' section and select from the options that pop up:
   
    
4. Once your course section is chosen, the page will reload to the view below:
   
5. To confirm that the new course code has been added, click the 'List Info' and check whether the course code is displayed:
   
   
   Note: If multiple courses are associated to a particular LRO, they will show in this area:
   
    

6. Then, click the “My list is ready” button.  If you DO NOT see the button, please contact CourseResourceServices@asu.edu and we'll take care of it for you!

7. Once the Course Resource Services team receives a notice that a Resource Organizer has gone from the "Rolled Over" status to the "Ready for Processing" status, we will review that the content is still accessible through the ASU Library and renewing licenses as necessary and possible. This is particularly important for streaming videos that are licensed for a limited time or are streamed according to our Streaming Video Guidelines (these are approved ONLY for the duration of the requested term, after which it needs to be renewed). New streaming video request forms need to be submitted upon the expiration of each streaming video.

*You can only associate course sections where you have an owner roles. If there are course sections that belong to other users, please email Course Resource Services staff with the respective course codes and we will make the necessary associations. 

ASU Library collections

Click on the red "Add" button to see your options for adding content. 

You can add content by:

1. Searching the ASU Library Collection:
   • Add items from the ASU Library collection directly from the Library One Search within the LRO, or search using the library website.
2. Add from favorites:
   • Citations can be saved as favorites:
     
   • When adding a citation from favorites, your favorites list will open so you can choose the resource you want:
     
3. Upload files:
   • This allows you to upload a file and fill out the description and details for your students (title, author, publication date, etc.).
   • Note: Course Resource Services staff review your files according to ASU Library's copyright policy. PDFs are the only file type that we will remediate for accessibility purposes. We recommend that you upload your PowerPoint files or other related file formats directly to the course in Canvas.
4. Add using DOI or ISBN: If the DOI or ISBN of the item is available, it can be used to quickly match your item and fill in the description automatically. 
5. Import references: If you have created a bibliography and exported it as an .RIS file (using a citation management tool like Zotero), you can upload your .RIS file to create the citations in a batch.
6. Manual entry:
   • The manual entry option guides you through the steps to add the resource's information and create a citation. 
   • Note: Please add at minimum the title, author/creator, publication date, edition and publisher to ensure that we have the information we need to ensure you have the exact resource you've requested. If we don't have this information we will send a follow up email.

The Add button also enables you to access the functions below:

• New section: You can add a new section to organize content or accommodate the needs of your course.
• New note: Notes can be added to sections to create sub-sections or provide instructions, such as "recommended readings" or "required viewings".
  • 

Add tags as needed. 

• You can use tags to communicate with the Course Resource Services team about any special requests or considerations, such as requesting an item be digitized or purchased, or setting a loan period for a print item on the Course Resource Shelf in one of our library locations.
  
   

Cite it! Tool

The Cite it! tool enables you to add web-based resources to your LRO from your browser. To install the tool, select the instructions from your settings in the ASU Library Resource Organizer.

Cite it! will automatically harvest the title, URL, and other details. Remember to check for accuracy when adding resources to your list.

Uploading files

Add files from your desktop using the following instructions:

1. Click on the blue "Add Items" button
2. There are 4 options to add a resource; choose the 'File' option
3. In the third field, 'Type', indicate what type of content you are uploading, such as an article or a book chapter.
4. Make sure to include the full citation information for the file to provide context for your students (as well as the CRS team): 'Title', 'Author', 'ISBN'/ 'ISSN', and 'Start page'/ 'End Page'
5. At the top of the form (under "Add Item Details") click on the field 'Click here to drag or upload a file' 
6. A drop box will open, allowing you to drag and drop the PDF file or click to open the computer's file explorer to browse for the file
7. After uploading your file, click 'Add & Close' at the bottom of the form
8. A new citation will be created and we will receive a notification that a new file has been added
   • Note. For certain material types (such as book or book chapter), you will be asked the following question: "Will you be providing this as a personal copy or would you like the Library to consider purchasing this item?" For copyrighted materials, we strongly recommend clicking the "Consider for purchase" option. For files you have created (or open education resources), select "Will provide a copy."

Learning Tools Interoperability (LTI) Links

These links allow you to embed tools and resources from other platforms directly within your Canvas course. The ASU LRO uses LTI 1.3 links for a richer user experience.  

These links directly connect your students to the appropriate citation within the ASU Library Resource Organizer tool. The LTI links will update automatically when the resources in the LRO is updated. Please note: The LTI links are connected to the first LRO they were created from. You cannot copy and paste them over to a different Canvas course that is not associated with the original LRO. 

Here's how to create an LTI link:

1. Go to the your Canvas page and click the 'Edit' button to edit the page. Look for the maroon quotation mark icon for the Library Resource Organizer within the WYSIWYG editor menu for pages, assignments and modules. See below:
   • 
      
2. Clicking on the the maroon Library Resource Organizer icon brings up a pop-up list of the items you have added to your associated LRO:
   • 
      
3. Now, select the resources that you would like to display in Canvas:
   • 
   •  
4. You can change the label of the link, which is the link to the citation in the Resource Organizer. You can also change the bibliography style of the citation. These options are at the bottom of the editor box.
   • 
5. Click add. Students will be able to see these citations and link directly to the full item.
   • 

While this video displays an older version of the user interface (UI), the process of adding LTI 1.3 links is still the same. Refer to the screenshots above for a view of the current UI.

What is a Rollover and how are they processed?

Course Resource Services (CRS) receives receives a daily report of Library Resource Organizers that are predicted to be reused in the upcoming semester or session. We compare the data (course title, code, instructor((s)) and associate the LRO to the appropriate upcoming Canvas course section. We call call these identified LROs "rollovers". If a rollover is identified, the LRO's status will be changed to "Rolled Over/ DRAFT" and you will receive an email requesting that you review the LRO for accuracy or updates and submit to the Library for processing.

I received an email about my "Rolled Over" resource organizer- what do I do?

1. Navigate to your Course’s Canvas page. On the left side of the page, click on “ASU Library Resource Organizer.”  
   • If it’s not there, you may need to re-add your LRO to your upcoming Canvas course.
2. Review the resources listed in the LRO and make any additions, changes or deletions. 
3. When finished, click the “My list is ready” button. 

Once we receive a notice that your LRO has changed from the "Rolled Over" status to the "My list is ready" status, we will review that the content is still accessible through ASU Library, renewing licenses as necessary and possible. This is especially relevant to streaming videos that are licensed or approved for a limited period of time. If we have any questions or discover resources that we no longer have access to, we will contact you. Otherwise, we will send a confirmation when we have completed processing and reviewing the LRO.