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Research Data Management and Sharing

Designed to familiarize faculty and other researchers with the growing literature on research data management services at ASU and abroad.

Where can I put my data while working on my project?

Research Data Storage Best Practice

Regardless of where you choose to share and store your research data, you and your team should back up your data and maintain three copies:

  • The original files
  • External, local copies (e.g., external hard drive, department server)
  • External, remote copies via remote cloud storage supported by ASU such as
  • Google Drive New Limits as of December 31, 2022
  • Dropbox  1TB limit for individuals, 25TB for teams
  • OneDrive account 5TB for individuals, 25TB for teams

The sensitivity and classification of your data may dictate what resources you can use. See ASU Research Data Management Services for guidance on planning your data management strategy and to learn more about ASU research data storage options. Contact the Research Data Management Office for assistance.

Additional best practice information: UK Data Archive's guide on Managing and Sharing Data (PDF)

ASU Research Computing 

The Research Computing team in Knowledge Enterprise Development provides state-of-the-art computing clusters to support research activities that require high-performance computing power. Research Computing also provides workshops on a variety of skills and office hours. Request a consultation and see what workshops are scheduled here.

LabArchives Electronic Research Notebook

An Electronic Research Notebook (ERN), often referred to as an electronic laboratory notebook (ELN), is a multi-functional data manager to help consolidate your research information in one place. During your project, an ERN can quickly and accurately import protocols, notes, observations, and other data from a computer or mobile device, as well as static objects such as photographs of gels. ERNs integrate into several types of lab instrumentation and store the generated data.

ASU now has an enterprise license for LabArchives, a commercial-grade research management platform that supports documenting methods, uploading images, and connecting to project storage. LabArchives also provides Intellectual property protection audit functions and meets the data management expectations of federal agencies. You can find more information on the product at Knowledge Enterprise's Research Data Management Electronic Notebooks.

Request LabArchives Training and Support.

ASU Research Data Repository

Where should I publish my data? 

There are many data repositories currently serving the research community, and it is worth checking with your funding source to see if they have a preference for where the data are published and archived. See the Disciplinary Data Repositories section and find out how to identify a suitable disciplinary repository.

If there is no specific requirement, make your datasets accessible and discoverable in the ASU Research Data Repository and check out Writing the ASU Research Data Repository in your data management and sharing plan.

Dataverse brand logo

What is the ASU Research Data Repository?

ASU's research data repository allows ASU-affiliated researchers to share, store, preserve, cite, explore, and make research data accessible and discoverable. This research data management service platform serves in the publication and reuse phase of the research data lifecycle.  Check out the Research Data Repository Guide to learn more.

What do we consider research data?  

Quantitative in the form of spatial and tabular files, remoting sensing output. Qualitative information such as documentation, interviews, and survey results. Supplementary information, including photos, digitized physical samples, and recordings.

Disciplinary Research Data Repositories

A variety of domain-based repositories are natural homes for your data. You can also increase the exposure of your data and collaboration opportunities for your research by depositing it in a disciplinary repository. Some repositories have fees for storing your files, so include those costs in your project proposal.

ASU in-house disciplinary options:

You may not need to look too far for a disciplinary solution. ASU is home to two well-known and established disciplinary research data repositories.

The ASU Library assists with creating accounts, ICPSR services and policies, and information about data deposits. Request a consultation and ask for ICPSR support.

We also suggest reviewing the Generalist Repository Comparison Chart, the Open Access Directory's Data Repositories Wiki list of repositories and databases for open data, and the Data Repository Selection Decision Tree for Researchers in the Earth, Space, and Environmental Sciences.

Contact a librarian for more help with these resources.

General Research Data Repositories

The OSF limits the capacity of private projects and components utilizing OSF Storage to 5 GB and public projects and components to 50 GG. If your project exceeds these limits, see Calculating OSF Storage Costs to determine the appropriate amount of OSF storage and calculate the costs you will need to provide for your project. You can view ASU affiliated published projects at

Sign in with ASU authentication and start today or contact ASU Library Researcher Support to learn more about OSF.

Finding and choosing a repository

Repository search tools

Reviewing these registries can be confusing.  Data publication and preservation support vary and might leave you asking which is suitable for your data. A few tools are being developed that might help you decide.

Why Share Your Data?

In addition to funding agency requirements for the preservation of data, there are many reasons to share your data including: 

  • Possible increased citations
  • Encourage enquiry and debate
  • Provide greater exposure to data
  • Possible future research collaboration
  • Provide resources for education and training. 

Using CCO for datasets

We recommend using CC0 - "Public Domain Dedication" and adding a suggested citation because, in most cases, data (e.g. a collection of facts) might not be eligible for copyright protection. Assigning a license such as CC-BY creates an unnecessary barrier to re-use and confusion. You can facilitate attribution either way by providing a suggested citation, because scholarly norms, not licenses, dictate data citation to demonstrate the research is credible and valid. "CC BY and data: Not always a good fit" from the University of California’s Office of Scholarly Communication provides an overview of the situation and recommends the CC0 license for many kinds of data. CC0 is the default dedication if you are publishing your datasets in the ASU Dataverse research data repository.

Alternatively, the Open Database License (ODC-By) also has an attribution variant.

See Licensing and Data below for further information.

If you still have questions please contact the ASU Library Researcher Support team and request a copyright licensing support for authors/researchers consultation.

Licensing and Data

Copyright and Data

The ownership and copyright of data can be complex. When considering data, it may be more useful to think about rights and responsibilities, which can be more contextual and granular this simple copyright ownership. Data sharing, access, use, and preservation all intersect with copyright in different ways, so it is beneficial to start by considering what is being done with the data, and who is responsible for it. Copyright is not straightforward with data. There are complicated questions of what is and is not protected by copyright if other intellectual property laws apply, and who owns the data, especially with regards to institutional IP policies. The resources below are a starting place to help you in navigating this tricky terrain.

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