One person on a computer will place the digital items into folders by series.
The person on the computer will also describe each digital item in a spreadsheet (more information is better), including:
Digital file title (e.g., image4356.tiff).
Date the physical item was created.
Size dimensions of the physical item, e.g., height and width.
Who created the physical item (can be more than one person).
Subjects or keywords.
For videos, note where the video was recorded (e.g., Sun Devil Stadium, Gammage Auditorium).
The person on the computer will also copy/back-up all the digital items to another location, including the final spreadsheet. Storing multiple copies in different locations is a preservation best-practice.
Quality assurance: periodically open the digital files to ensure that the scanning was successful.
The ASU Library acknowledges the twenty-three Native Nations that have inhabited this land for centuries. Arizona State University's four campuses are located in the Salt River Valley on ancestral territories of Indigenous peoples, including the Akimel O’odham (Pima) and Pee Posh (Maricopa) Indian Communities, whose care and keeping of these lands allows us to be here today. ASU Library acknowledges the sovereignty of these nations and seeks to foster an environment of success and possibility for Native American students and patrons. We are advocates for the incorporation of Indigenous knowledge systems and research methodologies within contemporary library practice. ASU Library welcomes members of the Akimel O’odham and Pee Posh, and all Native nations to the Library.