One person on a computer will place the digital items into folders by series.
The person on the computer will also describe each digital item in a spreadsheet (more information is better), including:
Digital file title (e.g., image4356.tiff).
Date the physical item was created.
Size dimensions of the physical item, e.g., height and width.
Who created the physical item (can be more than one person).
Subjects or keywords.
For videos, note where the video was recorded (e.g., Sun Devil Stadium, Gammage Auditorium).
The person on the computer will also copy/back-up all the digital items to another location, including the final spreadsheet. Storing multiple copies in different locations is a preservation best-practice.
Quality assurance: periodically open the digital files to ensure that the scanning was successful.