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ASU Digital Repository

Repository Practices


The ASU KEEP Digital Repository is intended to provide open access to the digital materials of the University community, whenever possible.

Access levels are:

  1. All users can access the materials.
  2. Only users with an active ASURITE ID can access the materials. This is typically reserved for a limited number of materials that are governed by copyright restriction or donor agreements.

Some materials in the repository are viewable online, but cannot be downloaded. An example is music performances -- this file download restriction is designed to protect the copyright of creators, e.g., composers and arrangers.  

Should it become necessary to amend access to materials in the repository, please contact

ASU Library requests that KEEP Digital Repository materials include attribution as a matter of good scholarly practice.


Materials deposited in the KEEP Digital Repository should be:

  • Scholarly in nature and intended for use in research or instruction, or constitute an enduring record of administrative, financial, historical, cultural or legal value.
  • In the public domain, have documented permission granted by the copyright holder or be allowed by a specific copyright exception, such as U.S. Copyright Act Sections 107 or 108.
  • Complete, e.g., an entire document or article and not a “part”, such as an abstract, forward or title page.
  • Intended for permanent public access.


  • audiovisual materials, time-based or still
  • Barrett, the Honors College undergraduate honors theses
  • conference proceedings
  • creative materials (e.g., audio recordings from School of Music performances and Department of Dance recorded videos of performances)
  • data sets
  • geospatial, cartographic or map materials
  • graduate theses and dissertations
  • grey literature
  • journals published at ASU
  • presentations
  • published articles
  • supplementary materials, such as descriptive or technical metadata, transcriptions and other assistive materials, and/or collection-derived data
  • unpublished, self-published or pre-print material
  • working papers and technical reports

Out of Scope

  • materials that are permanently restricted
  • collections licensed on a short-term basis
  • materials that contain protected information
  • materials in a nonstandard format that prevent technical deposit


ASU Library strives to ensure the long-term integrity and accessibility of its digital assets. ASU Library reserves the right to deaccession or change access rights for legal or ethical reasons, and to comply with copyright, privacy or access responsibilities.

For questions about materials in the repository, please contact ASU Library at


The ASU Library aims to provide preservation measures that ensure the authenticity, reliability and integrity of digital materials entrusted to its care by providing usable versions for scholarship, research and instruction.

ASU Library may provide greater preservation support for materials submitted in file formats that are open, well documented and widely adopted.

ASU Library conducts the following preservation activities:

  • assigns persistent identifiers
  • fixity checks
  • format review and transformation
  • retention of the original digital asset
  • secure storage, backup and migration
  • virus monitoring and repair


ASU Library promotes standards-based metadata creation and management to provide optimum search, discovery and retrieval of materials in our digital collections.  

  • Depositors are strongly encouraged to submit descriptive metadata at the time of deposit. ASU Library staff are available to assist.
  • ASU Library reserves the right to edit all metadata to conform to international and local standards.
  • Metadata is exposed to the World Wide Web and to services and agents including (but not limited to) search engines, web crawlers, repository API clients, the ASU Library catalog and OAI-PMH harvesters.
  • Metadata of all repository materials is openly accessible, including when materials are temporarily restricted.
  • Metadata in the digital repository is in the public domain and is not protected by copyright.

The ASU Library acknowledges the twenty-three Native Nations that have inhabited this land for centuries. Arizona State University's four campuses are located in the Salt River Valley on ancestral territories of Indigenous peoples, including the Akimel O’odham (Pima) and Pee Posh (Maricopa) Indian Communities, whose care and keeping of these lands allows us to be here today. ASU Library acknowledges the sovereignty of these nations and seeks to foster an environment of success and possibility for Native American students and patrons. We are advocates for the incorporation of Indigenous knowledge systems and research methodologies within contemporary library practice. ASU Library welcomes members of the Akimel O’odham and Pee Posh, and all Native nations to the Library.